Travel Awards

SLAC trainees may apply for travel funds.  Travel funding will support approximately $1000 per trainee per year as long as the trainee remains actively involved in the SLAC program.  Trainees may apply for additional funds in an academic year that will be supported provided the funding is available.

Travel Award Guidelines for Booking Travel & Receiving Reimbursement


PRE TRIP

TRAVEL FUNDS:  Apply here

REQUIRED READING PRIOR TO BOOKING TRAVEL: 

  1. Federal Sponsored Travel FAQ
  2. UConn Travel Policy
  3. Open Skies Agreement 

FREE BDL PARKING PASS: (no reimbursement for parking paid out of pocket) – To receive a free Airport Parking Pass, complete a pre-trip form at www.travel.uconn.edu (travel forms/travel web form)

FLIGHTS:  Email charlotte.nelson@uconn.edu your preferred flights and information below to be booked directly with Sanditz – if you choose to book flights on your own using price line etc, you will need to do a screen shot of a similar flight using the Sanditz tool to ensure it costs the same or less, otherwise you may end up owing money

  1. Your full name as it appears on your id (license, passport)
  2. Date of birth
  3. Cell phone number
  4. Passport a) nationality, b) number and c) expiry date if traveling overseas
  5. Seat preference (window, aisle, middle)
  6. Frequent flyer number
  7. KFS# if other than SLAC

HOTEL: Email charlotte.nelson@uconn.edu your preferred hotel to be booked directly through Sanditz – if you prefer to do it, please note that it does not need to be booked through Sanditz but should not be more than 150% of GSA  – – check rates here; https://www.gsa.gov/travel/plan-book/per-diem-rates

POST TRIP

Email charlotte.nelson@uconn.edu the following;

  1. Digital copies of your boarding passes or conference badge that prove you were there
  2. Receipts for transportation (taxi, uber, lyft)
  3. The meals that were provided at the conference (for ex.: all lunches)-Per Diem will be used to determine reimbursement of all other meals and incidentals
  4. Rental car receipt
  5. Business related receipts (faxing, postage, printing, etc)
  6. Receipt of conference registration costs that were paid out of pocket
  7. Provide the address to and from the airport, to claim mileage

Once all of this information has been received, a post trip travel web form will be prepared for you to electronically approve before it can be uploaded into KFS for reimbursement.

Below is page 11 of the policy that speaks to the parking pass

UConn Travel Policy – 2b. PARKING AT BRADLEY INTERNATIONAL AIRPORT 

Fourteen-day parking permits are available to employees on University business for Bradley International Airport. The permits allow state employees to park in designated lots. If a traveler does not request a parking permit or fails to secure the permit from the Office of Travel Services before departure, the traveler will be responsible for his or her own parking expenses and the parking expenses will not be reimbursed. If the business travel extends beyond the permit’s fourteen-day limit, the employee is responsible for the additional fees, but may be reimbursed for the additional parking expense. If the state-designated lot is at capacity, employees should park at the lowest-cost economy parking lot. Employees will be reimbursed for parking expenses incurred when the state-designated lot is at capacity.


Procedure Prior to Travel: 

To obtain a parking permit, the traveler must use the Travel WebForm which you can get here; UConn Travel by clicking on travel forms. After the Travel WebForm is submitted, a parking permit will be mailed if the departure is greater than 5 business days away. Travelers that are departing sooner than 5 business days may pick up their parking permits at the front desk of the Office of Travel Services; provided the pre-trip portion of the Travel WebForm has been completed. It is the traveler’s responsibility to obtain the parking pass before departure. Travelers should review and follow the instructions and information printed on the permit prior to parking.

At the Airport: The employee must present the parking permit to the attendant when they exit the state employee designated parking lot. If the state-designated lot is at capacity, travelers should park at the lowest-cost economy parking lot.

After travel: To receive reimbursement if the state-designated lot was at capacity or if the traveler incurs any charge for parking for a period greater than fourteen days, the traveler must submit the paid receipt and the original parking permit with a brief explanation in the “Remarks” section of the Travel WebForm. Those picking up arriving University travelers(including, on rare instances, graduate students) may submit paid parking receipts for reimbursement.