SLAC trainees may apply for travel funds. Travel funding will support approximately $1000 per trainee per year as long as the trainee remains actively involved in the SLAC program. Trainees may apply for additional funds in an academic year that will be supported provided the funding is available.
Travel Award Guidelines for Booking Travel & Receiving Reimbursement
TRAVEL FUNDS: Apply here
REQUIRED READING PRIOR TO BOOKING TRAVEL:
FREE BDL PARKING PASS: (no reimbursement for parking paid out of pocket) – To receive a free Airport Parking Pass, complete a pre-trip form at www.travel.uconn.edu (travel forms/travel web form)
FLIGHTS: Email email@example.com your preferred flights and information below to be booked directly with Sanditz – if you choose to book flights on your own using price line etc, you will need to do a screen shot of a similar flight using the Sanditz tool to ensure it costs the same or less, otherwise you may end up owing money
- Your full name as it appears on your id (license, passport)
- Date of birth
- Cell phone number
- Passport a) nationality, b) number and c) expiry date if traveling overseas
- Seat preference (window, aisle, middle)
- Frequent flyer number
- KFS# if other than SLAC
HOTEL: Email firstname.lastname@example.org your preferred hotel to be booked directly through Sanditz – if you prefer to do it, please note that it does not need to be booked through Sanditz but should not be more than 150% of GSA – – check rates here; https://www.gsa.gov/travel/plan-book/per-diem-rates
Email email@example.com the following;
- Digital copies of your boarding passes or conference badge that prove you were there
- Receipts for transportation (taxi, uber, lyft)
- The meals that were provided at the conference (for ex.: all lunches)-Per Diem will be used to determine reimbursement of all other meals and incidentals
- Rental car receipt
- Business related receipts (faxing, postage, printing, etc)
- Receipt of conference registration costs that were paid out of pocket
- Provide the address to and from the airport, to claim mileage
Once all of this information has been received, a post trip travel web form will be prepared for you to electronically approve before it can be uploaded into KFS for reimbursement.
Below is page 11 of the policy that speaks to the parking pass
UConn Travel Policy – 2b. PARKING AT BRADLEY INTERNATIONAL AIRPORT
Procedure Prior to Travel:
To obtain a parking permit, the traveler must use the Travel WebForm which you can get here; UConn Travel by clicking on travel forms. After the Travel WebForm is submitted, a parking permit will be mailed if the departure is greater than 5 business days away. Travelers that are departing sooner than 5 business days may pick up their parking permits at the front desk of the Office of Travel Services; provided the pre-trip portion of the Travel WebForm has been completed. It is the traveler’s responsibility to obtain the parking pass before departure. Travelers should review and follow the instructions and information printed on the permit prior to parking.
At the Airport: The employee must present the parking permit to the attendant when they exit the state employee designated parking lot. If the state-designated lot is at capacity, travelers should park at the lowest-cost economy parking lot.
After travel: To receive reimbursement if the state-designated lot was at capacity or if the traveler incurs any charge for parking for a period greater than fourteen days, the traveler must submit the paid receipt and the original parking permit with a brief explanation in the “Remarks” section of the Travel WebForm. Those picking up arriving University travelers(including, on rare instances, graduate students) may submit paid parking receipts for reimbursement.