Travel Awards

SLAC trainees who are actively participating in SLAC (see definition of active participation) may request up to $1000 for travel funds for any academic purpose, including attending a meeting, conference, or workshop where you are not presenting. Such trainees may request additional travel funding at any time, but additional requests should include a short email justification / explanation for the travel (e.g., I am requesting additional travel funds to attend _____. I will (OR WILL NOT) be making a presentation. This travel is important for me because _____.). Additional funding requests will be granted on a first-come basis until travel funds for the year are exhausted. 

Travel Award Guidelines for Booking Travel & Receiving Reimbursement

UPDATE TO TRAVEL GUIDANCE, APRIL 2021

RELAUNCH OF TRAVEL PPT

PRE-TRIP

REQUIRED READING PRIOR TO BOOKING TRAVEL: 

  1. Travel Reopening for detailed information on travel FAQs
  2. Federal Sponsored Travel FAQ.pdf
  3. UConn Travel Policy
  4. Open Skies Agreement
  5. Travel Ban to North Carolina and Mississippi 
TRAVEL FUNDS:
  • Click here to complete a travel award application form.
  • Once it has been approved, and you are a current fellow (in your paid year of fellowship) then the Program Coordinator will be booking your travel.  To this end, please email charlotte.nelson@uconn.edu with details of your travel arrangements including:
    • your full name as it appears on your id/passport
    • your date of birth
    • phone number
    • preferred travel days/times
    • preferred departure cities if flying
    • preferred airline and frequent flier # (if any)
    • For conference registration, the log in credentials so that the registration can be purchased with a Pro Card

If you are a GA, you will need to apply for your own travel card, submit a travel request in Concur and book your own travel with Anthony Travel and then reconcile it in Concur.  See steps below

If you have any questions about the process, please contact travel@uconn.edu and they can assist you.

GA to do:

  1. GA can request a Travel card to cover their hotel and other allowable incidental expenses, or they can choose to use a personal card.
  2. Submit a travel request in Concur for approval
  3. After travel, GA will need to submit an expense report  (create one from the approved travel request), for the UConn Business expenses charged to their Travel card/personal card and any out-of-pocket expenses they are being reimbursed for.
  4. In order to receive per diem, all of the meals and incidental expenses need to be paid out of pocket.  If you use the travel card you will need receipts for all purchases and cannot receive partial per diem.
  5. Ensure you have a brochure, or conference badge that you can take a picture of or upload in your expense report when you submit it after the trip.
  6. When booking your flights and hotel contact: uconncampustravel@anthonytravel.com to book it for you-let them know the following information:
    • your full name as it appears on your id/passport
    • your date of birth
    • phone number
    • preferred travel days/times
    • preferred departure cities if flying
    • preferred airline and frequent flier # (if any)
    • KFS#(ask Program Coordinator for it)
Here are some useful links to help along the way:
Single Sign-On (SSO) Login | Concur is setup with SSO login access, allowing you to use your NETID and respective password to access the online tool.  Access Concur by clicking this link, or directly from the Travel Services page.
Concur Training Material | UConn specific Concur training material, such as: process/instructional documentation, FAQ’s (compiled from our various training sessions), Recorded Training Sessions, and e-learning modules – all can be found in the Training and Resources section of Travel Services page, or by clicking this link directly.
Travel Card Training & Request Form | To obtain a University Travel Card, a traveler must complete online Travel Card Training, achieving a score of 85% (or greater), print your certificate of completion, and then complete the Travel Card Request Form (attaching the Travel Card certificate) which will automatically route for approval.  More information relating to the UConn Travel Card can be found at https://travel.uconn.edu, from the Travel Card section.    

The following training documents contains detailed instructions on Requests, Booking and Expensing travel in Concur. https://travel.uconn.edu/training-and-resources/

EXPENSE AND REIMBURSEMENT

 Reconciling and reimbursement of expenses:

  • Any expense incurred out of pocket by the student will need to be reimbursed through a Concur expense report where they will list their out of pocket expenses such as meals or ground transportation-if all meals and incidentals were paid for out of pocket then you can use per diem in concur to calculate reimbursement.  If even one meal was paid using the travel card, you cannot use per diem. Make sure that you have receipts and justification for each expense. 
PLEASE SEND THE FINAL AMOUNT OF THE EXPENSE REPORT TO charlotte.nelson@uconn.edu

BDL Parking:  BDL has suspended the parking pass service, so you can claim parking from any of the regular long term lots when you return